Get a quote accepted and a contract signed online, without printing

The client said yes on the phone. Now you have to turn that yes into a written commitment — and that's usually where it stalls. The quote goes out as a PDF, the contract too, the client has to print it, sign it, scan it, send it back. Every step adds days, and a deal that cools off is a deal you can lose. The good news: none of that is required.

Does an electronic signature actually hold up?

Yes, and the framework is European. The eIDAS Regulation (Regulation EU No 910/2014) has applied directly across all Member States since 1 July 2016. Its core principle is plain: an electronic signature cannot be denied legal effect, nor refused as evidence in court, solely because it is in electronic form.

The regulation sets out three levels: simple, advanced and qualified. The qualified one carries the same legal effect as a handwritten signature throughout the Union. For most everyday commercial quotes and contracts between a business and its clients, an agreement given online, time-stamped and stored, is more than enough to record consent.

The quote accepted in one click

In Voilo, you send a quote with a link. The client opens it in their browser, reviews it, and accepts it online without printing anything. The moment it's accepted, the quote converts into an invoice: no double entry, no version lost between two inboxes. You also see where each quote stands — sent, viewed, accepted — without chasing blind.

Signing a contract without the paper shuffle

Same logic for contracts. You generate the document as a PDF from the app, send it through a secure public link, and your client signs it directly online. You get back a signed document and a record of the operation, with no printer and no appointment to initial pages. For a tradesperson wrapping up a job or a service provider starting an assignment, that's often the difference between beginning today or next week.

Why it changes the pace of your sales

Cutting friction at the signature isn't just convenience:

• you shorten the gap between the verbal yes and the firm commitment, so you start — and bill — sooner;
• everything stays in one place: quote, contract, then invoice, without re-entering the same details;
• you keep a clear history of who accepted what, and when.

Quotes and their automatic conversion into an invoice are available from the PME plan (€25/month ex-VAT). Online contract signing is part of the Contracts module, included in the Enterprise plan or available separately as an add-on — you'll find the options on the pricing page. Once the contract is signed, the invoice that follows can go straight to the client's system in structured format, as our Peppol guide explains. For the exact legal weight of a signature depending on the type of deed, the European Commission's eIDAS Regulation remains the reference.