Blog
Electronic invoicing, PEPPOL and business management in Belgium.
Centralizing your admin: no more scattered spreadsheets
A spreadsheet for clients, an inbox for purchase invoices, a separate app for the bank. Here's what changes when an SME's entire admin lives in one place.
Invoicing a foreign client from Belgium: VAT and the right mentions
Client in France, Germany or outside the EU: do you add Belgian VAT? The practical map — B2B, B2C, export, reverse charge, OSS threshold — and how Voilo handles it.
Set up a client record without retyping everything: the enterprise number does the work
In Belgium, every company's official data is public and centralised in the Crossroads Bank for Enterprises. Instead of retyping a client's name, address and VAT number, Voilo fetches them for you from a single enterprise number.
From quote to invoice, without retyping everything
Rebuilding the same quote in Word, retyping prices, then re-entering it all for the invoice: it wastes time and invites mistakes. Here's how a quote can become an invoice in one click.
Match your payments without combing your bank statement: the bank connected to your invoicing
Checking line by line whether each client has paid is wasted time. With a connected bank and automatic reconciliation, Voilo matches every payment to the right invoice — and shows you at a glance who still needs chasing.
Work hand in hand with your accountant, without the shoebox of invoices
The end-of-quarter rush, the box of receipts, the “did you get my invoice?” messages: here is how to automate what your accountant actually needs from you, day after day.
Mandatory invoice details in Belgium: the checklist to run through
One missing detail and the client's accountant sends the invoice back — or the VAT deduction is refused at an audit. Point by point, what a Belgian invoice must show, and when a special mention is required.
Stop re-typing your purchase invoices: let AI read them for you
Keying in every supplier invoice by hand is wasted time, with errors on top. Here's how AI pulls the data out on its own, and why a clean archive saves you trouble at an audit.
Get a quote accepted and a contract signed online, without printing
A deal waiting on a paper signature is a deal going cold. Electronic signatures have been recognised across the EU since 2016. Here's how to get quotes and contracts validated online, in minutes.
Invoices paid late: taking back control with automatic reminders
An unpaid invoice is cash sitting still. The law already gives you rights; what's missing is the follow-up. Here's how to automate your reminders and see at a glance who hasn't paid.
Presence registration on construction sites: the rule, and the geolocated clock-in that fits it
On a Belgian site above a certain value, registering who's present is a legal obligation. Here's what the law sets out, who it concerns, and why an internal geolocated clock-in makes your life easier.
Receiving supplier invoices over Peppol: what actually changes
Everyone talks about sending e-invoices. But since 2026 the bigger shift is having to receive them. Here's what receiving over Peppol changes day to day — and the government safety net for businesses that aren't ready.
Peppol ID: how to register on the network and send your first invoice
Since January 2026 your B2B invoices travel over Peppol. But what does it mean to 'be on Peppol'? Here is the plain-language version: the Peppol ID, registration, and sending your first structured invoice.
Mandatory B2B e-invoicing in Belgium: what changed on 1 January 2026
Since 1 January 2026, the structured invoice is the rule between Belgian businesses. Who it covers, who it doesn't, and how to get compliant without losing your evenings over it.